Privacy Policy

Last updated: 21st January 2026

This Privacy Policy explains how Strength Positive Ltd ("we", "us", "our") collects, uses, stores, and protects your personal data. We are committed to protecting your privacy and handling your data transparently and securely, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our services or providing your personal data, you acknowledge that you have read and understood this Privacy Policy.

1. Who We Are

Business name: Strength Positive Ltd
Location: England, United Kingdom
Contact email: strengthpositive@gmail.com

For the purposes of data protection law, we are the data controller responsible for your personal data.

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

2.1 Identity & Contact Information

Name
Date of birth
Email address
Phone number
Emergency contact details

2.2 Health & Fitness Information (Special Category Data)

Health questionnaires (e.g. PAR-Q)
Injury history, medical conditions, pregnancy status
Medications (where disclosed)
Fitness assessments, progress notes, and training history

2.3 Payment & Transaction Data

Payment records
Subscription details

We do not store full card details. Payments are processed securely via third-party payment providers.

2.4 Marketing & Media

Photographs or videos taken during training sessions (where consent has been given)
Testimonials or feedback you provide

3. How We Collect Your Data

We collect personal data when you:

Enquire about our services
Sign up to personal training, group training, or trial programmes
Complete health forms or questionnaires
Make payments or manage your membership
Communicate with us via email, phone, or social media

4. How We Use Your Personal Data

We use your data to:

Provide and manage personal training and group training services
Design safe and effective training programmes
Communicate with you about sessions, scheduling, and services
Process payments and manage subscriptions
Maintain accurate records for business and legal purposes
Improve our services

Health-related data is used solely to support your safety and training and is processed with your explicit consent.

5. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

Contract – to provide the services you have signed up for
Consent – for processing health data and using photos/videos for marketing
Legal obligation – where required by law (e.g. accounting records)
Legitimate interests – to operate and improve our business (where these do not override your rights)

You may withdraw consent at any time by contacting us in writing.

6. Data Sharing

We do not sell or rent your personal data.

We may share data only with:

Payment processors
Booking, CRM, or membership management software providers
Professional advisers (e.g. accountants, legal advisers)

All third parties are required to process your data securely and in accordance with data protection law.

7. Data Storage & Security

Personal data is stored securely, either digitally or in locked physical storage.
Access to data is limited to authorised personnel only.
We take reasonable steps to protect your data from loss, misuse, unauthorised access, or disclosure.

8. How Long We Keep Your Data

We retain personal data only for as long as necessary:

Client records: for the duration of your membership and a reasonable period afterwards
Financial records: as required by UK tax law
Marketing content: until consent is withdrawn

When data is no longer required, it is securely deleted or destroyed.

9. Your Data Protection Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you
Request correction of inaccurate or incomplete data
Request deletion of your personal data
Restrict or object to processing
Request data portability
Withdraw consent at any time (where processing is based on consent)

To exercise your rights, please contact us using the details above.

10. Photography, Video & Marketing

Where you have given consent:

Photos or videos may be used for marketing purposes (e.g. website, social media)
You may withdraw consent for future use at any time

Withdrawal of consent does not affect content already lawfully published.

11. Complaints

If you have concerns about how your data is handled, please contact us first so we can try to resolve the issue.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection authority.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The most current version will always be available on request or at our premises.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Strength Positive Ltd
Email: strengthpositive@gmail.com

Privacy Policy

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